Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market.
Position Summary
The Buyer supports the procurement function at Auxly by executing daily purchasing activities, maintaining master data integrity, and ensuring the timely delivery of materials and services. This role is accountable for purchase order (PO) accuracy — including pricing, quantities, and estimated time of arrival (ETAs) — to enable successful three‑way matching within the Procure‑to‑Pay (P2P) process.
The Buyer works closely with the Purchasing Manager, cross‑functional stakeholders, and approved suppliers to support production continuity, cost control, and compliance with Auxly’s procurement policies and regulatory requirements.
Key Responsibilities
Purchasing & Ordering
Generate, process, and manage purchase orders through the approved internal requisition and approval workflows
Ensure PO accuracy, including pricing, quantities, and delivery dates, in alignment with sourcing decisions and supplier confirmations
Monitor open purchase orders, follow up with suppliers on order confirmations, lead times, and discrepancies, and ensure timely receipt of materials
Proactively update ETAs in the ERP system and escalate delays or supply risks to the Purchasing Manager to maintain supply continuity
Adhere to Auxly’s P2P processes, ensuring proper approvals, documentation, and policy compliance
Track deliveries and coordinate with Receiving, Inventory, and Production teams to resolve overages, shortages, or damages
Review and maintain Open PO reports weekly, updating PO dates based on changes in demand, supply, or supplier confirmations
Supplier Coordination
Communicate with suppliers to request quotations, confirm orders, expedite shipments, and resolve transactional issues
Maintain positive supplier relationships and promptly escalate risks related to pricing variances, delivery delays, or quality concerns
Support Quarterly Business Reviews (QBRs) by maintaining supplier scorecards, documentation, and presentation materials in SharePoint
Document meeting notes, action items, and follow‑ups to ensure closure of QBR commitments
Assistsourcing activities by collecting data, benchmarking costs, and validating supplier and product information
Data & Reporting
Maintain accurate item master data, pricing, supplier records, and purchasing documentation within ERP systems and SharePoint
Assist in the preparation of procurement KPIs and reports, including on‑Time Delivery, PO cycle time, spend visibility, and cost trends
Support tracking of contract terms, supplier scorecards, and category spend as required
Compliance & Controls
Ensure purchasing activities comply with internal procurement policies, quality standards, audit requirements, andcannabis‑specific regulatory considerations
Participate in process improvement initiatives related to SOPs, workflows, and data governance
Support investigation and resolution of material shortages, receiving discrepancies, and invoice mismatches in collaboration with Finance (AP) and Operations
Other Duties
Perform other duties as assigned by the Purchasing Manager
Required Skills & Competencies
Ability to work effectively with cross‑functional teams including Inventory, Quality Assurance, Production, Finance (AP), and Maintenance
Solid understanding of procurement and purchasing best practices
Strong attention to detail with the ability to manage multiple priorities in a fast‑paced environment
Excellent communication, organization, and follow‑up skills
Strong problem‑solving mindset with a willingness to learn and adapt
Qualifications
3-5 years of purchasing or procurement experience within a manufacturing environment
Proficiency with ERP/MRP systems (SAGE preferred)
Strong Microsoft Office skills, particularly Excel
